Specialty Services

Specialty Services

Programs Customization and Training

RadPhysics offers written programs and protocols for benchmarking of various procedures in radiation oncology (see Consulting & Services - Procedures on the toolbar). The programs cover quality assurance, radiation safety, and quality management in radiation oncology. The protocol covers manual dose calculations. The procedures and forms are detailed and comprehensive. Each process is described in a step-by-step fashion.

RadPhysics customizes these benchmark programs and protocols to include your center’s procedures. In addition, RadPhysics offers 2-days of optional, onsite training classes and workshops in your new procedures and protocols.

Includes:

• Customized, comprehensive procedures manuals for all technical staff, center management, and physicians.
• Paper-based medical error reduction program.*
• Customized procedures manuals (radiation safety) for non-technical staff.
• Dose calculation protocol.
• Customized machine QA clip boards.
• Includes: binders (Avery heavy-duty, white 3-ring binders); center name and logo on digitally printed, color covers; custom dividers with tabs; sub-dividers; and shipping.
• Optional training: 15 hours technical, 1.5 hours non-technical.

*You can upgrade to MERP software at a reduced price.

Optional Training: Onsite classes and workshops - 15 hours technical, 1.5 hours non-technical.

Who Should Attend: Therapists, Dosimetrists, Physicists, Radiation Safety Officers, Physicians, Department Managers, Hospital/Facility Upper Management, Front Desk, Nurses/Aides, Risk Management, and Quality Managers.

Credit Offered: ASRT - 15.0 hours of Category A credits.

Pricing:

• Included – Offsite preliminary planning, review, and assistance with customer’s procedures. Onsite consultant $2,500 per day.**
• $15,000 – Customization of procedures + manuals.
• $5,000 – Optional onsite training (2-days).**

**Travel costs are additional.

For more information or to order: Call 505-503-6215 or by email.

QA / Compliance Recordkeeping Binder System

The QA/Compliance Recordkeeping Binder System is a detailed, comprehensive filing system for maintaining compliance with state/federal radiation safety regulations and accreditation standards. Designed for easy filing, the binder system organizes documents into QA, radiation safety, and quality management program areas. Depending on the center’s capabilities, the binder system is comprised of up to twenty-nine (29) binders (Avery heavy-duty, white 3-ring binders) and 139 dividers with tabs. Twenty-two (22) of the 29 binders are designed to be maintained in a central location (e.g., such as dosimetry). These binder are entitled: Training, Communications, Facility Specific Procedures, Regulations, State License/Registration, Accelerator Data, CT Simulator Data, Treatment Planning System, Record and Verify (EMR) System, Clinical QA-Physics, Clinical QA-Therapist, Clinical QA-Physician, Forms, Instrumentation, Accelerator QA-Physics, CT Simulator QA-Physics, Film Processor QA (if applicable), Block Cutting QA (if applicable), Audits and Inspections, Incidents, Committees, and Personnel Dosimetry. Seven (7) of the 29 binders are designed to be maintained at the console areas of machines. These binders are entitled: Accelerator QA-Therapists, Accelerator Morning Check-Out Log, Accelerator Machine Fault Log, Accelerator PMI/Field Service Reports, CT Simulator QA-Therapists, CT Simulator Machine Fault Log, and CT Simulator PMI/Field Service Reports. The name of the cancer center and logo are professionally printed on the face and spine of each binder.  Custom dividers with tabs and sub-dividers are preprinted for each binder. Depending on the center’s capabilities, up to 5 clipboards are provided with center name, logo, and custom dividers for ease of recording data from QA checks performed at the machine console or in the room. Pricing includes all binders; center name and logo on digitally printed, color covers; custom dividers with tabs; sub-dividers; clipboards; binder system outline; and shipping.

$3,000

Customization required.

For more information or to order: Call 505-503-6215 or by email.

Error Reduction Training

Error reduction training is available at your facility as a 2-day course. The Methodology and Patient Safety Course is offered as advanced training in the MERP software application. This course provides in-depth training in MERP’s comprehensive and systematic approach for reducing risk in radiation oncology. NOTE: Initial, basic training is provided as part of the MERP installation. The prerequisite for advanced training is the initial MERP software application training.

History: Start by reviewing the history of medical error reduction and risk management in medicine. Look at current and future mandates by the states and federal government to reduce medical errors. Examine error rates and adverse events in radiation oncology.

Process: The class will reinforce the theory and functionality behind the MERP software application. Certain administrative features for customization will be presented.

• Learn to enter, evaluate, correct, and trend real-world scenarios of errors found in radiation oncology.
• Understand how to capture “Near Misses” and recognize opportunities for improvement.
• Examine contributing factors and perform root cause analysis.
• Walk thru completing sentinel and medical event reports.
• Learn to develop effective action plans to prevent recurrence of problems.
• Integrate facility or RPS programs/procedures (if purchased) as part of fix.
• Bring actual clinical problems to the course and see how MERP works “real-time” by solving the event.

Who Should Attend: Therapists, Dosimetrists, Physicists, Radiation Safety Officers, Physicians, Department Managers, Hospital/Facility Upper Management, Front Desk, Nurses/Aides, Risk Management, Quality Managers, Billers, and anyone utilizing MERP.

$5,000

Travel costs are additional.

For more information or to order: Call 505-503-6215 or by email.

Custom Individual Error Feedback

Individual error feedback can be incorporated as part of the MERP software or paper-based error reduction programs. RadPhysics provides independent, third party review of all errors in a secure and confidential fashion. The MERP application can be configured to include RadPhysics review using a remote access data link (e.g., internet, VPN). The paper-based process can incorporate RadPhysics review via facsimile. In both cases, RadPhysics provides timely feedback in processing of each error. Each error is reviewed for accuracy, credibility, and appropriateness:

• Proper selection of error type
• Correct assignment of error category, subcategory, and attribute
• Valid assessment of clinical and regulatory significance
• Verifiable results of dose error calculation wizard
• Suitable short and long-term corrective actions
• Effective drill-down in root cause analysis
• Credible action plan

$1,800 (12 month subscription)

Confidentiality and remote access agreement required.

For more information or to order: Call 505-503-6215 or by email.

Standards / Regulations Updates

MERP

Keeping current with ACR, ACRO, and The Joint Commission standards as well as state radiation control agency regulations can be very demanding and time consuming. RadPhysics does the footwork for you. RadPhysics tracks changes in these professional standards and your applicable state’s radiation control agency regulations. As updates are released, RadPhysics monitors, reviews, and applies the changes to the MERP software application. The changes are reflected in MERP reference features such as error attributes, information buttons, regulatory infractions, sentinel events, root cause analysis, and medical events.

$1,800 (12 month subscription)

Current payment of the annual support & maintenance fee (first year is free) is required.

For more information or to order: Call 505-503-6215 or by email rps@radphysics.com.

Programs

Updating policies and procedures to reflect new or revised standards and regulations is challenging. Professional standards and radiation safety requirements are constantly changing. RadPhysics provides necessary edits to the Quality Assurance, Radiation Safety, and Quality Management Programs you purchase from RadPhysics. RadPhysics tracks changes in professional standards and your state’s radiation control agency regulations. Radphysics provides new/revised policies, procedures and forms, specific to each program, in response to applicable changes in ACR, ACRO, and The Joint Commission standards or state radiation safety regulations. RadPhysics provides these changes in electronic format (Microsoft Excel (xls) and Word (doc)).

$800 per each program (12 month subscription)

First year is included free with your purchase of a program.

For more information or to order: Call 505-503-6215 or by email rps@radphysics.com.